I. Vision

To make Rwanda the centre of regional excellence in public procurement.

The mandate of the Rwanda Public Procurement Authority is derived from chapter two of the law n°25/2011 of 30/06/2011 establishing the Rwanda Public Procurement Authority (RPPA) and determining its mission, organization and functioning which stipulates the RPPA’s mission and powers respectively.

II.  Mission

To achieve the best value for money for the Government of Rwanda by setting up procurement standards, guidelines, and procedures, building capacity and monitoring procurement proceedings in order to ensure competition, economy , transparency, fairness, efficiency, accountability and zero tolerance to corruption in all public procurement activities.

III.   CORE FUNCTIONS

• To advise the government and other public procurement organs on the policies, strategies and organization of public procurement;
• To monitor activities of public contract award and execution. In this regard procuring entities shall be obliged to provide any information and documentation requested by the RPPA;
• To develop human resources and professionalism in public procurement;
• To develop teaching materials, organize training programs, set required qualifications for public procurement professionals;
• To collect and disseminate  procurement information on public procurement;
• To suspend or approve the suspension and debarment bidders in public procurement;
• To provide technical support where possible, to public procuring entities;
• To organize public awareness campaigns on matters related to public procurement;
• To establish relations and cooperate with other regional and international agencies of the same responsibilities.

IV. CORE VALUES

The Rwanda Public Procurement Authority is based on the following Principles:
Transparency; Competition; Economy; Efficiency; Fairness; Accountability.

 

1. Transparency: Procurement processes must be open and clear. Information on the public procurement process must be available to everyone: Contractors, Suppliers, Service Providers and the Public at Large

2. Competition: Equal participation of everyone in public procurement process. All eligible bidders should be given a fair opportunity to compete. Not providing a given preference to a particular part to participate in public procurement.

3. Economy: Public procurement must ensure optimal use of resources. This means acquiring goods, works, and services at the best possible cost while meeting required quality standards and delivering on time. Emphasize on key 5 Rights 1. Right Quantity, 2. Right Quality, 3. Right Price, 4. Right Time, 5. Right Place

4. Professionalism: The combination of all the qualities that are connected with trained and skilled people. Professionalism focuses on the competence and ethical conduct of procurement practitioners.

5. Efficiency and Sustainability: To achieve the appropriate balance between the three pillars of sustainable development - economic, social and environmental - when procuring goods, services or works. It refers to conducting procurement processes in a way that achieves required results with minimal time and cost while also considering long-term economic, environmental, and social impacts to ensure lasting value for money

6. Fairness and Inclusiveness: Emphasize on equal treatment of All Bidders and consideration of special groups. All bidders must be treated equally and without discrimination. Evaluation criteria must be applied consistently, and no bidder should receive preferential treatment beyond the provisions of the law.

7. Value for Money and Fast Work: Emphasize on fast work and speed up procurement proceedings with minimum cost and time and achieve all of your specific objectives. Beyond just the lowest price, procurement decisions consider the best combination of cost, quality, and sustainability over the lifecycle of the product or service.

8. Accountability: Accept to be responsible of your actions made in public procurement process. Procurement officials are responsible for their decisions and actions. There must be clear documentation so that any misuse of funds or irregularities can be investigated and addressed.